Provident Fund Management Software

Scope of Work For PF Software:

Features of Provident Fund Management Systems

Set Up



  • Company Information
  • Parameter Setting
  • Create Company
  • Delete Company
  • Create User
  • User Access Control
  • Prefix Setup for Investment
  • Prefix Setup for Transaction Entry
  • Generate Summary
  • Year End Process
    • Alert creation through SMS(Mobile nos’)/E-mails
      • Amount Transfer In
      • Closing PF Balance(Audited)
      • Despatch Of Form 13 to previous Employer
      •  Investment maturity
      • No nomination
      • Nomination received
      • NRW Refund
      • NRW settlement
      • Outstanding interest
      • PF settled
      • PF Settlement form received
      • Receipt of Form 13
      • VPF received
    Master

    a) Account Master
    • Account Group Master
    • Account Sub Group Master
    • General Ledger Master
    • General Ledger Op Balance Master
    • Book Master
    • Sub Ledger Master
    • Cost Centre Master
    • BSR Master
    • Opening BSR Master
    • Standard Narration Master
    b) Provident Fund Master
    • Account Group Master
    • Account Sub Group Master
    • General Ledger Master
    • General Ledger Op Balance Master
    • Book Master
    • Sub Ledger Master
    • Cost Centre Master
    • BSR Master
    • Opening BSR Master
    • Standard Narration Master
    c) Investment Master
    • Investment Category Master
    • Investment Type Master
    • Opening Investment Master
    • Trustee Master
    • Meeting Master
    • Opening outstanding Interest Master
    • Broker wise Bank Master
    • Broker wise Demat Master
    • Rating Master

     

     

     

    Transactions

    a) Account Transaction
    • Provisional Cash/Bank Entry
    • Provisional Journal Entry
    • Provisional Cash/Bank Checker Entry
    • Provisional Journal Checker Entry
    • Provisional Cash/Bank Approval Entry
    • Provisional Journal Approval Entry
    • Bank Clearing Entry
    • Interest/Dividend Receipt Entry
    • Interest/Dividend Receipt Approval Entry
    • Form 16A Receipt Entry

    b) Purchase of Investment

    • Investment Proposal Entry
    • Investment Proposal Approval Entry
    • Purchase of Investment
    • Rating Updation
    • Projected Cash Flow Statement
    • Investment Planning Entry

    c) Sale of Investment

    • Sale of Investment
    • Maturity of Investment
    • Investment Sale Approval Entry
    • Investment Maturity Approval Entry

    d) PF Settlement

    • Application for Settlement
    • Settlement of Accounts Entry with % of payment as per parameter
    • Settlement of Accounts Checker Entry
    • Settlement of Accounts Approval Entry
    • Stop Settlement Entry
    • Stop Settlement Approval Entry
    • Form 16
    • Form 10C Entry

    e) PF Transfer in

    • Form 13 Entry
    • Transfer In Entry
    • Transfer In Checker Entry
    • Transfer In Approval Entry

    f) PF Non Refundable Withdrawals

    • Sanction of Non Refundable Withdrawal
    • Non Refundable Withdrawal Checker Entry
    • Non Refundable Withdrawal Approval Entry
    • NRW Refund Entry
    • NRW Refund Approval Entry

    i) PF Data Import

    • PF Contribution Entry
    • Employee wise PF Contribution Entry
    • Outstanding Balance of Loan Entry
    • PF Data Import – Excel Format
    • PF Contribution
    • Form 16
    • Outstanding balance of loan
    • Negative salary of balance
    • Updation of Location & Dept.
    • Bank clearing entry
    • Updation of E-mails & Mobile nos.
    • PF Data Import – DBF Data Format & DTS package
      • Monthly P.F. Contribution
      • Form 16
      • Monthly Outstanding balance of loan
      • Monthly negative salary balance
      • Monthly Empmast updation
      • Nominee master
      • Provident fund transaction
      • Monthly recovery of Loan from Salary

    j) Etds

    • Form 24 Challan Details
    • Update Form 24 Deductee Details
    • Adjustment of Unadjusted Challan for Form 24
    • E-File Creation
    • E-File Validation
    Reports

    a) Financial Reports

    • Cash/Bank Book
    • Cash/Bank Book Summary
    • Journal Book
    • General Ledger
      • Report
      • Bar Graph
      • Pie Chart
    • Party Ledger
    • Trial Balance
      • Periodical
      • Summary
    • Party Trial
      • Periodical
      • Summary
    • Balance Sheet
    • Monthly Analysis
    • Half Yearly Analysis
    • Accounts Confirmation
    • Bank Reconciliation
    • Fund Flow Statement

    b) Provident Fund Reports

    • Settlement of Accounts
      • Location wise
      • Department wise
      • Employee wise
    • Settlement Register
      • From date
      • To date
    • Settlement Application Status
    • Pending priority
    • Pending
    • Priority settled
    • Settled cases
    • All
    • Non Refundable Withdrawal Register
    • From date
    • To Date
    • Transfer In/Transfer Out Register
      • From date
      • To date
    • TDS Calculation for Settlement
      • Individual Employee
      • Multiple Employee
    • TDS Register
    • From date
    • Upto date
    • Provident Fund Ledger
      • Location wise – Individual employee or Multiple employee
      • Department wise
      • Employee wise
    • Statement of Accounts
      •  Location wise -  Individual employee or Multiple employee
      • Department wise
      • Employee wise
    • Statement of Accounts (Back Year)
      • Individual employeewise
      • Multiple employeewise
    • PF Contribution (Back Year)
      • Individual employeewise
      • Multiple employeewise
    • Interest Allocation
      • Individual employeewise
      • Multiple employeewise
    • Form 16A Recovery Register
      • Date wise
      • Investment wise
    • Annexure K

    c) Investment Reports

    • Investment Details
    • Details
    • Summary
    • Pattern of Investment
    • Investment Groupwise
    • Investmentwise
    • Rating of Securities
      • Reports
      • Bar Graph
      • Pie Chart
    • State wise Holding Report
      • Reports
      • Bar Graph
      • Pie Chart
    • Amortization Statement
    • Investment Groupwise
    • Investment wise
    • Fund Utilization
    • Investment Groupwise
    • Investment wise
    • Interest Due Reports
    • Status of Maturity
    • Investment Groupwise
    • Investment wise
    • Accrued Interest
    • Investment Groupwise
    • Investment wise
    • Investment Proposal Letter
    • Movement of Investment
    • Details / Summary
    • Book value wise / Face value wise
    • Investment Position
    • Interest Received  Report
    • Datewise – Details & Summary
    • Investment wise – Details & Summary
    • NPA Investment
    • Market Value Report

    d) PF Data Import

    • Pending Data in Temp File
    • PF Contribution Verification
    • PF Contribution Listing
    • Form 16 Verification
    • Form 16 Listing
    • Missing Form 16 Listing
    • O/s Loan Balance Verification
    • O/s Loan Balance Listing
    • Negative Loan Balance Verification
    • Negative Loan Balance Listing
    • Incomplete Employee Master
    • Missing E-mail/Mobile No
    • Opening Balance of Employee’s
    • Incomplete Investment

    e) MIS Reports

    • Schedule I Member’s PF
    • Schedule II Investments
    • Schedule III Interest Receivable
    • Schedule VII Interest of Investment
    • Schedule VIII Losses Recouped
    • Monthly Break-up of Transactions

    f) Etds Reports

    • Form 16
    • TDS Register
    • TDS Deposit Register
    • Form 24Q Printing
    • Form 27A Printing
    Querry

    • Chart of Accounts – Used for changing Subgroups of GL’s at any point of time.
    • Account Zoom tracking individual Ledger till Voucher level.
    • Investment Zoom tracking individual Investment till Voucher level.
    • Party Zoom tracking individual party account till Voucher level.
    • Party Folder
    • Pending Approval Status
    • Cheque /Narration Query
    • Querry of a particular Employee
      • Application for Settlement
      • Pf Settlement
      • Form 13
      • Transfer In
      • Non – refundable withdrawal
      • Pf balance
      • Nominee details
      • Bank A/c no
      • Vpf contribution
      • Form 16
      • PF Contribution
    Utility

    • Load Company
    • Updation of Interest Due
    • Error Diagnosis
    • Data Statistics
    • Audit Trail
    • NPA Status Updation
    • Data Consistency Checking for any anomaly in database.
    • Change Password
    • View User login history
    • View Import log history
    • Export of Data – through DTS package (in DBF format, Excel format or TXT format.

       
     
     
    PF software - main screen
     
    PF software - Form 16
     
    PF software - employee master screen